IEB - Assessment Matters
   
 


Registering as an AET provider centre

Provider Registration

All providers must register on an annual basis. Where the provider has more than one branch; all branches must register and each branch must clearly list all centres that the provider is servicing. If the centres fall under a particular SETA, this must be clearly indicated. Download the Provider Registration Form here.

  1. An annual provider registration fee for all providers and their branches is charged and payable in advance. The fee for 2016 is R660 (incl. VAT) calculated pro-rata from date of registration. Where the provider takes responsibility for distribution to branches; the IEB will not charge the centre registration fee for the branches. Please indicate clearly on your centre registration form.
  2. In order for your Head Office to receive correspondence from the IEB, it must also register with the IEB.
  3. Requests for discounts for the registration of more than one provider branch must be made in writing to the Manager: Entry and Resulting.
  4. Please use your provider number as a reference when making payment to the IEB. In the event that you are paying for various centres, please submit a breakdown of payment so that the IEB can allocate payments accordingly.
  5. Confirmation of registrations for all examinations will only be e-mailed to the e-mail address provided on the centre registration form. If you require confirmations to be sent directly to you, please ensure that the centre registration form is filled out with the appropriate contact details.
  6. Release of results – Results for all centres that are registered under the Provider will be withheld if there are any amounts outstanding by the Provider.

  7. Please be advised that the provider registration form is a contractual document and must be signed.

    Centre Registration

All centres that will be writing IEB assessments in 2016 must complete the Centre Registration Form and the “IEB Contract with Adult Assessment Stake Holders”. Please be advised that a centre will only be registered on condition that there are learners who will be writing the next examination. Please note that the Examination Event Form must be completed for every examination event.

  1. All centres that wish to register learners for examinations with the IEB are required to complete a Centre Registration Form on an annual basis. The IEB encourages centres to ensure that centre registration forms are completed accurately and consistently from year to year. The name of the organisation / company must be written as it appears on the registration documents of the organisation / company. Please complete the centre registration form and return to Entry and Resulting – e-mail to Gigs Masala or Sandile Buthelezi. Centres must also ensure that the contract is signed and forwarded to Gigs and Sandile once per annum.
  2. The centre registration form must be completed once per annum. However, should details like the contact persons or the address of the centre change; the IEB must be notified of the changes immediately.
  3. Upon receipt of the completed centre registration form, the centre will be charged an annual registration fee (calculated pro-rata from date of registration) as follows: Main Centres / Satellite Centres / Independent Centres pay the full fee.
  4. The IEB will activate your centre on www.ieb-online.co.za upon receipt of proof of payment for the centre registration and the Examination Event Form. You will then receive confirmation of your centre name and number and the login credentials.
  5. Centres will not be allowed to register learners for IEB examinations unless they have completed and returned the Centre Registration form and the Examination Event Form to the IEB.
  6. An annual centre registration fee for all centres is charged and it is payable in advance. The fee for 2016 is R660 (incl. VAT) calculated on a pro-rata basis from date of registration. In order for your Head Office to receive correspondence from the IEB, it must also register with the IEB. Please use your centre number as a reference when making payment to the IEB.
  7. Requests for discounts for the registration of more than one examination centre must be made in writing to the Section Manager: Entry and Resulting.
Please be advised that the centre registration form is a contractual document and must be signed.

Registering learners for Examinations

The IEB offers two key examinations in June and November where all learning areas are offered, and nine monthly examinations during the year. Refer to the AET examinations timetable below.

When the centre registers learners for any examination event, the Examination Event Form must be completed. Please detach this form from the middle of the booklet.

The purpose of the form is to ensure that centers provide the following details:

  • Summary of entries to enable tthe IEB to load the pro-forma invoice on the system.
  • Details of the person responsible for capturing candidates who will receive the login credentials for capturing learners on www.ieb-online.co.za. The AET Web-User Manual may be downloaded here
  • Person responsible for opening the papers who will receive the sms with the four digit code to open papers.
  • Person responsible for invigilating the specific examination. Please note that if the centre uses more than one invigilator for different learning areas, all the names should be provided.

Organisations that wish to register learners for the IEB examinations are required to complete the Examination Event Form (See Annexure C) and thereafter they will be given access to capture the names of learners and their details on www.ieb-online.co.za on or before the closing date for registrations.

No late registrations will be accepted.

Learners’ details must be captured as per their Identity Document on www.ieb-online.co.za. The ID copies must be kept in the Center Manager’s office.

All fees are payable on registration as per the procedure below:

How do you register learners?

  • Sign the IEB Contract with Adult Assessment Stake Holders if you are registering for the first time for the current financial year.
  • Complete the Centre Registration Form if registering for the first time for the current financial year.
  • Complete the Examination Event Form for each examination event.
  • Scan and e-mail the signed contract and the two completed forms to the IEB for the attention of Gigs Masala and Sandile Buthelezi.
  • The IEB will then issue the pro-forma invoice. The center will pay based on the pro-forma invoice. If the center cannot pay based on the pro-forma invoice, please indicate on the Examination Event Form so that an invoice will be issued. As soon as the payment is made to the IEB, please e-mail the proof of payment to Gigs Masala and Sandile Buthelezi.
  • Upon receipt of the proof of payment, the IEB will send the login credentials to the person responsible for capturing learners. The web user will then capture learners on www.ieb-online.co.za. The center will be able to print the confirmation report and check and make changes online.
  • Please use your Centre Number and Centre Name as reference.

IEB's Bank Details

Name of Bank Standard Bank
Name of Account Holder IEB
Branch Name Parktown
Branch Code 00 03 55
Account Type Current
Account Number 200 831 313

The centre is solely responsible for the accuracy of learner and centre information. The centre must capture the learner details on www.ieb-online.co.za. If the centre made an omission provision is made in the form of registering learners for the next examination.

The IEB has a responsibility of maintaining a clean database and tracking individual learners in the system from the beginning to the end. However, the IEB is unable to track learners who are registered with different names in every examination. Centres are encouraged to ensure that learner names are consistently registered and captured as per the Identity Document. Please note that if the learner does not have a valid ID number; Umalusi will not issue a certificate.

Please ensure that each learner signs the learner registration form. Please note that forms are not meant for registration purposes but for internal record keeping purposes.

Payment for Examinations

Key Examinations (June and November) – Payment must be made in full on registration. Learners will not be registered without payment.

AET Monthly Examinations – Payment for AET monthly examinations must be made in full on registration. Learners will not be registered without payment.

Invigilation of examinations and handling of examination material

Appointment of Invigilators

  1. The centre must appoint and pay for invigilators. The IEB does not provide invigilators; neither does it pay for invigilation.
  2. The invigilator should be an independent person who has no vested interest in the performance and achievement of the learners who are writing. The invigilator may not be the facilitator for that learning area.
  3. In the event that the invigilator has to leave the examination room for any reason, a substitute must be sent to the examination room. At no time must learners be left alone in the examination room.
  4. All invigilators are required to sign a ‘Declaration of Confidentiality and Security’. The necessary forms will be sent with the examination material. These must be returned to the IEB. Please ensure that you make a copy for each invigilator.

Handling of examination material

  1. Once a centre has registered for an examination, all examination scripts will be sent to the Centre. The Chief Invigilator / Centre Co-ordinator / Facilitator must open the package immediately to ensure that the following are in order: you have received:
    • The correct learning area(s) in a sealed envelope (please do not open sealed envelopes).
    • The correct attendance registers are attached to each pack.
    • The IEB may also send correspondence that must be read and circulated to the individual/s concerned.
  2. The Chief Invigilator / Co-ordinator / Facilitator must ensure that all examination material is stored securely.
  3. The sealed envelopes containing the question papers must only be opened by the invigilator; approximately twenty minutes (depending on the number of learners) before the commencement of the examination in the examination hall in front of all the learners. The IEB will send the code for opening the lock on the morning of the examination at least 30 minutes before the start of the examination by sms and e-mail.
  4. Centres are requested to adhere to the timetable as set out by the IEB for NQF1 examinations for all the examinations. Centres must also adhere to the time table for the examinations for the June and November examinations. Please be advised that monitors from the IEB and/or UMALUSI may visit the centre without prior notification during the conduct of any of the examinations.
  5. We enclose the IEB Invigilation Manual. Please use the Manual to ensure that all regulations regarding the examination conditions are adhered to. Please see Chapter 10 of this booklet.

Re-marks

Requests for re-marks should be sent in writing to the Events Management. Re-marks will only be considered during the enquiry period for each examination (approximately two weeks for all the examinations). No requests for re-marks/reviews will be considered after the closing date. Proof of payment for the remarks must accompany the application. The Re-mark Review form must be completed.

Irregularities

In the event that the invigilator suspects that there was any form of cheating during the examination, the invigilator must do the following:

Make a note on the cover of the learner’s workbook. Include the date and time at which the irregularity took place.

Write a report to the IEB for the attention of: Manager: Entry and Resulting, indicating the events that led to the suspicion of an irregularity.

Submit the report with the examination scripts to the IEB.

Site-based Assessment

All NQF 1 (ABET Level 4) learners are required to complete portfolios. The facilitator must mark the portfolios and marks must be submitted per learner on a portfolio marksheet.

In addition, please complete and sign the SBA Declaration of Authenticity, SBA Marksheet and Facilitator Checklist, Internal Review of SBA

Facilitators must submit a mark (out of 100) for each portfolio on a portfolio cover sheet.

The IEB moderates a sample of portfolios and a list of selected portfolios that must be submitted to the IEB for moderation will be sent with the scripts.

Learners are required to bring the portfolios to the examination. Only the portfolios that are on the list of randomly selected portfolios for moderation are to be submitted. You are required to send only these portfolios with the examination scripts.

UMALUSI verifies our assessment. As per their requirements, the Site-based Assessment mark may be adjusted.

All NQF Level 1 (ABET Level 4) centres, providers and facilitators are required to source and use IEB User guides for SBA requirements in all learning areas.

The portfolios that were submitted to the IEB for moderation will be returned to the centre with the certificates for that specific examination.

Umalusi directives must be strictly adhered to when conducting the NQF1 examinations. As a result all AET NQF1 examinations must be written according to the time table. Every centre that is registering for NQF1 examinations must complete the Monitoring Instrument for each examination. Please download the Umalusi monitoring instrument here.

A reminder: The monitoring instrument must include the address of the examination venues and contact persons at the venue where the examination is taking place, etc.

Materials

An order form for all materials sold by the IEB can be downloaded here. Payment for materials must be made prior to the despatch of the materials requested. Please contact Vuyo Ndibela on (011) 483 9745; electronically at or by facsimile on 086 240 0538.

Other Learning Areas

The IEB also offers assessment in the following learning areas at NQF1 (AET Level 4) at the June and November Key Examinations.

  • Economic and Management Sciences
  • Human and Social Sciences
  • Life Orientation
  • Natural Sciences
  • Small, Medium and Micro Enterprises
  • Technology

Please be advised that these learning areas may be offered as part of the AET monthly examinations provided the IEB is notified three months in advance and that the setting, internal and external moderation costs are covered.

Translations

The IEB offers examinations in other official languages for Communication and Numeracy at AET levels 1 and 2 at the June and November Key examinations. Currently, the languages translated are Afrikaans, Isizulu, Isixhosa, Sepedi; Sesotho and Setswana. In order for papers to be translated, a minimum of 50 registrations for that language is required. The IEB will translate papers for centres if there are less than 50 registrations if the centre is willing to carry the cost of the translation. If your learners intend writing their assessments in other African languages, please inform the IEB at least two weeks before the closing date for registrations so that we can ensure that the papers are translated timeously.

User Forums

The IEB hosts an annual user forum, which gives co-ordinators and facilitators an opportunity to discuss and ask questions on the Communications and Mathematics examinations.

COST: R290 per person – refreshments will be served.

VENUE: To be confirmed

DATE: Friday 24 February 2017
TIME: 09h00 to 16h00

Please contact Gontse Rapoo on (011) 483 9728 in order to register for the forum.



AET examinations timetable

Name of
Examination
Closing date for
registrations (Friday)
Dates of Examination (Monday to Thursday) NQF1 Communication in English NQF1 Mathematical Literacy
February AET 15 January 2016 15 – 18 February 2016 16 February 2016 17 February 2016
March AET 12 February 2016 07 – 10 March 2016 08 March 2016 09 March 2016
April AET 11 March 2016 04 – 07 April 2016 05 April 2016 06 April 2016
May AET 01 April 2016 03 – 05 May 2016 04 May 2016 05 May 2016
June AET 29 April 2016 01 – 10 June 2016 See Timetable See Timetable
July AET 03 June 2016 04 – 07 July 2016 05 July 2016 06 July 2016
August AET 08 July 2016 08 – 11 August 2016 10 August 2016 11 August 2016
September AET 05 August 2016 05 – 08 September 2016 06 September 2016 07 September 2016
October AET 02 September 2016 03 – 06 October 2016 04 October 2016 05 October 2016
November AET 30 September 2016 31 October – 09 November 2016 See Timetable See Timetable
December AET 04 November 2016 05 – 08 December 2016 06 December 2016 07 December 2016
February AET 13 January 2017 13 – 16 February 2017 14 February 2017 15 February 2017



Learning Area Codes

When registering learners for the IEB examinations, please ensure that you register them for the correct learning area. The learner registration spreadsheet will be e-mailed to you on request or can be downloaded from the website. Below is a list of the IEB’s Learning Area Codes:

AET LEVEL 1

LEARNING
AREA CODE
COMMUNICATION LEARNING
AREA CODE
NUMERACY
A1CENG English A1NENG English
A1CAFR Afrikaans A1NAFR Afrikaans
A1CSEP Sepedi A1NSEP Sepedi
A1CSES Sesotho A1NSES Sesotho
A1CXHO IsiXhosa A1NXHO IsiXhosa
A1CZUL IsiZulu A1NZUL IsiZulu
A1CSET Setswana A1NSET Setswana

AET LEVEL 2

LEARNING
AREA CODE
COMMUNICATION LEARNING
AREA CODE
NUMERACY
A2CENG English A2NENG English
A2CAFR Afrikaans A2NAFR Afrikaans
A2CSEP Sepedi A2NSEP Sepedi
A2CSES Sesotho A2NSES Sesotho
A2CXHO IsiXhosa A2NXHO IsiXhosa
A2CZUL IsiZulu A2NZUL IsiZulu
A2CSET Setswana A2NSET Setswana

AET LEVEL3

LEARNING AREA CODE  
A3CENG Communication in English
A3MATH Mathematical Literacy

NQF 1 (ABET LEVEL 4)

LEARNING AREA CODE  
A4CENG Communication in English
A4EMSC Economic and Management Sciences
A4HSSC Human and Social Sciences
A4LIFO Life Orientation
A4MATH Mathematical Literacy
A4NTSC Natural Sciences
A4SMME Small, Medium and Micro Enterprises
A4TECH Technology



Fees

Annual Centre Registration Fee  
(Calculated pro-rata from date of registration) R 660
Head Office / Providers / Satellites R 330
A discount is allowed for organisations that register more than one centre.  

Examination Fees (National Examinations & Examinations on Request)  
ABET Levels 1 -3 (per learner per learning area) R 285
NQF 1 (ABET Level 4) (per learner per learning area) R 350

Re-Mark  
ABET Levels 1, 2 and 3 R 285
NQF 1 (ABET Level 4) R 350

Examination Review  
Individual Exam Review ABET Levels 1, 2 and 3 R 350
Individual Exam Review NQF 1 (ABET Level 4) R 350
Group Review Report ABET Levels 1 - 4 R 1 600

Miscellaneous  
2.50-Day Learning Area Specific Facilitation Workshop (Minimum 12 to 15 persons) per person R 2 600
User Forum per person R 300
Re-issue – Lost Certificate R 100
Combined – GETC certificate R 300
Placement Assessments – ABET Levels 1 – 3 (per learning area) R 100
Placement Assessments – ABET Levels 4 (NQF1) (per learning area) R 190

Materials  
User Guides: ABET Levels 1- 4 R 60
Previous Question Papers – including memo (per paper) R 50
Courier of materials R 100

All prices quoted above are INCLUSIVE of VAT and applies from the 1 March 2016 to 28 February 2017.

The IEB reserves the right to increase fees at any time during the year.



Breakdown of Marks

Result level Explanation of the results
MERIT - (M)
80 – 100% (Levels 1, 2, 3 & 4)
Learners have done extremely well and can proceed to the next level with confidence.
A certificate will be awarded.
HIGHER CREDIT - (HC)
70 – 79% (Levels 1, 2 & 3)
60 – 79% NQF1 (ABET Level 4)
Learners have done very well.
A certificate will be awarded.
CREDIT (PASS) - (C)
50 – 69% (Levels 1, 2 & 3)
40 – 59% NQF1 (ABET Level 4)
Learners are competent at this level and are ready to start working at the next level. They have passed the examination.
A certificate will be awarded.
THRESHOLD - (T)
40 – 49% (Levels 1, 2 & 3)
33.3 – 39% NQF1 (ABET Level 4)
Learners are not yet competent. However, they are close to obtaining a Credit. They need to demonstrate more of the outcomes required at this level. They need some more teaching and practice before they attempt the examination again.
No certificate will be awarded.
UNGRADED - (U)
0 - 39% (Levels 1, 2 & 3)
0 - 33% NQF1 (ABET Level 4)
Learners were not ready for this examination. They need to do more work in order to demonstrate the required outcomes. They may have been entered at a level higher than the one they are ready for. They need to go back to the beginning of the level, or even to the previous level to prepare thoroughly before they attempt the exam.
No certificate will be awarded.

Alleged Irregularity (AI)

 

Disqualified - (D)

This means that either a learner has allegedly copied or was allegedly assisted by the invigilator / facilitator and has been suspended pending the outcome of an investigation. The centre will be required to respond to the allegations.

Once the investigation into the alleged irregularity is completed, the Irregularities Committee will decide whether or not to disqualify the learner. The learner will not receive a mark and will be required to repeat the examination.

Incomplete Result (IR) Where the learner did not submit the SBA or did not write, the learning area will not be resulted.



Contact Information

Name Direct Telephone Line Responsibilities
Sharona Nundkumar (011) 483-9727 Manager: Entry and Resulting
Gigs Masala (011) 483-9733

Assessment Administrator

  • Registration of learners and centres
  • Resulting
  • Printing of certificates
  • General enquiries
Sandile Buthelezi (011) 483-9774

Data Controller

  • Registration of learners and centres
  • Resulting
  • Printing of certificates
  • General enquiries
Agnes Mkandla (011) 483 9730 Manager: Events (Marking, Workshops, User Forums, etc.)
Gontse Rapoo (011) 483-9728

Events Administrator

  • Appointment of markers
  • Workshop Bookings
  • Re-marks
  • Placement Assessments
Joseph Darare (011) 483-9768 Manager: Materials Handling
Vuyo Ndibela (011) 483-9745 Materials Handling Controller
  • Despatch and receipt of examination scripts
  • Materials / Publications Orders
Claire de Muelenaere (011) 483 9709 Assessment Specialist: Adult
Ilana Nell (011) 483 9715 Finance Manager
Phindile Khoza (011) 483-9716 Account queries



Forms

Forms to download:

Download the Learner Registration Form (AET 1 – 3) here

Download the Learner Registration Form (AET 4 / NQF1) here

Download the Re-mark and Review Form here

Download the Materials Order Form here

Download the ABET Facilitators’ Numeracy and Mathematics Workshops here

Invigilation Manual & Umalusi monitoring instrument:

Download the Invigilation Manual here

Download the Umalusi monitoring instrument document here

Download the AET Web User Manual here

 

 

 
     
IEB - Assessment Matters
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